8 Best Form Management Software Platforms

In the fast-evolving digital world, web forms have stood the test of time — and for good reason. They remain one of the simplest yet most effective ways to capture data online. No wonder 84% of marketers use them to generate leads. 

That said, web forms also pose several challenges from an operational perspective. How do you manage a large number of forms simultaneously? How do you ensure compliance, localisation, and consistency at scale? This is where the right software comes in.

Basic form management tools first appeared about 20 years ago, but they offered limited capabilities beyond simplified form creation. Since then, form management software has evolved to meet the growing needs of businesses, offering advanced features such as automation, integration, and campaign analytics. This has enabled businesses to reach a global audience, with multilingual forms that are slick and intuitive on any device.

In this guide, we’ll look at eight of the best form management solutions on the market. Read on to explore what they offer and how they differ. But first, let’s answer an important question.

What is a Form Management Software Platform?

Form management software provides a central hub for managing large, complex form estates. It offers a suite of enterprise-grade tools, enabling businesses to create, publish, update, localise, and track digital forms on a large scale. 

Here are some key features of form management software:  

• Customisable form builders: Quickly build digital forms using customisable templates and form editors.
• Centralised form management: Manage hundreds of forms and track performance via a single dashboard.
• Automated workflows: Automatically trigger follow-up emails, notifications, or workflow actions when a form is submitted.
• Compliance and data security: Ensure compliance with data protection laws (e.g. GDPR, CCPA) as well as accessibility regulations and guidelines.
• Analytics and reporting: Gain real-time insights into form performance, conversion rates, and other data trends.
• Mobile optimisation: Responsive design ensures your forms work seamlessly across all devices, including smartphones and tablets.
• Multilingual support: Built-in language translation and adaptable forms help businesses reach a global audience.
• Data integration: Sync form data with your key business systems, including CRMs, marketing automation tools, and project management platforms.

The Benefits of Form Management Software Platforms

Form management software brings many benefits to web ops, IT, and marketing ops teams. Here are some key examples:

A central hub for managing web forms

While managing one or two forms is relatively straightforward, handling complex form estates at an enterprise level is not. Form management platforms enable teams to manage every step of a form’s lifecycle from one centralised hub — from creating forms to measuring campaign success. This brings the following benefits: 

• More efficient workflows
• A single source of truth for all form-related data and processes
• Improved data security and compliance
• Data-driven decision-making 

Easier, more efficient form updates

Without the right tools, you have to rely on IT and web ops professionals every time you need to publish a new form or adjust an existing one. This process is highly inefficient, leading to delays and backlogs.

Form management software enables anyone to update forms without requiring expert technical skills or support. Instead of updating multiple forms individually, changes can be made once and applied to all forms automatically. As a result, businesses can:

• Update multiple forms in just a few clicks
• Reduce backlogs and dependence on technical support
• Ensure consistency and compliance at scale

Built-in support for multilingual forms

The best form management software comes with built-in support for creating forms in multiple languages. From translation to ensuring correct formatting, everything can be done automatically. This enables businesses to: 

• Ensure accurate forms for a global audience 
• Increase form accessibility and engagement
• Save time and money spent on manual translations and formatting

Top 8 Form Management Software Platforms

Now we’ve discussed what form management software does and the benefits it can bring, let’s explore some of the best platforms on the market. 

1. Formulayt

Formulayt is a market-leading form management platform that enables businesses to manage all of their forms from one central platform. 

In addition to a suite of tools designed to streamline every step of the form management process, Formulayt enables teams to manage and update thousands of forms quickly and without the need for technical expertise.

With its support for managing forms across multiple business units and different languages, Formulayt is the ideal choice for B2B enterprises with large, complex form estates.

Form management software platform?

Yes! Formulayt is form management software because it offers all the tools you need to create, manage, update, and localise thousands of forms on one platform.

Standout capabilities:

• Update thousands of forms at once: Make a change to one form, and Formulayt automatically updates other forms in your array in real-time.
• Smart templates with predefined standards: Ensure internal compliance and data standards across all your forms.
• Built-in multilingual support: Create forms for a global audience with a native translation module, cultural inheritance, and support for right-to-left languages. 
• Dynamic localisation and compliance: Manipulate forms based on any criteria with a simple rules engine. Ensure local compliance without lifting a finger.
• Form monitoring and reporting: Explore how your forms and gated content campaigns are performing in real-time via a single dashboard.
• No technical expertise required: Instead of requiring complex technical integrations, you can integrate forms in websites or marketing automation platforms using simple hyperlinks.

2. Jotform

Jotform is a popular form builder that enables businesses to quickly create all kinds of web forms via an intuitive drag-and-drop interface. It helps businesses of all sizes create professional-looking forms without the need for technical expertise. 

Form management software platform?

No. While Jotform is a decent form builder, it lacks the broader capabilities of a form management software platform. 

Standout capabilities:

• No-code drag-and-drop form builder
• 10,000+ ready-made form templates
• 150+ integrations with third-party apps
• Collect payments directly through forms

3. Form IO

Form IO is a data governance platform that enables developers to create custom web forms and then embed them in advanced web-based applications using APIs. 

Although Form IO also offers a form builder for non-developers, it’s a highly technical platform aimed at those with specialist web development skills building highly complex data-collection solutions. 

Form management software platform?

No. Form IO is a data governance platform with form-building capabilities. It’s not designed for publishing, managing, and updating a broad range of web forms. 

Standout capabilities:

• Drag-and-drop form builder
• Form validation and conditional logic
• Offline mode enables forms to collect data from anywhere
• Ready-made form components save you time building
• Collision control protects against data loss when collaborating on forms

4. Wufoo

Wufoo is a simple form builder aimed at businesses of all sizes. It was acquired back in 2011 by the popular online survey platform SurveyMonkey. 

With its simplicity and ease of use, Wufoo enables pretty much anyone to build pretty much any kind of form — from marketing forms that capture leads to RSVPs, applications, and online payments.

Form management software platform?

No. Wufoo is a simple form builder. It doesn’t have the capabilities to manage complex form estates at an enterprise level.

Standout capabilities:

• Simple drag-and-drop form builder
• Ready-to-use themes for rapid form creation
• Custom-branded elements for personalised forms
• Use forms to accept payments or collect files 
• Real-time notifications when someone completes a form

5. Cognito Forms

Cognito Forms is a no-code form builder and workflow automation tool. It enables businesses to create custom web forms, collect data, and create automated workflows that save them time and money. 

Cognito Forms is aimed at businesses of all types. It can be used internally to gather information from employees or during product development. It can also be used externally to capture lead data and manage customer requests. 

Form management software platform?

Not quite. While Cognito Forms blurs the lines between form builder, workflow automation, and data management tools, it doesn’t enable you to seamlessly update and manage large form estates across multiple business entities or geographies. 

Standout capabilities:

• No-code form builder
• Capture legally binding e-signatures and e-payments
• Workflow automation and auto-updates
• HIPAA, GDPR, and CCPA compliant
• Choose how collected data is formatted and validated

6. Typeform

Typeform is a popular form builder that enables businesses of all sizes to create attractive, user-friendly web forms and surveys. It has a strong focus on form aesthetics, providing rich customisation and branding options.

Beyond creating attractive forms, however, Typeform offers little in the way of form management capabilities. It’s a great option for smaller businesses looking to engage new or existing customers, but enterprises managing large and complex form estates will want to look elsewhere.

Form management software platform?

No. Typeform is a relatively simple form builder tool. While it excels in creating visually appealing web forms, it lacks broader capabilities for managing, updating, and localising forms at scale.

Standout capabilities:

• Create attractive and eye-catching web forms
• Conditional logic for a superior UX
• More than 120 integrations, including popular CRMs and marketing automation tools
• Insights into form performance
• Choose from 28 editable question types

7. Paperform

Another popular form builder, Paperform is designed to help businesses streamline the process of creating web forms, including surveys, booking forms, payment forms, and more. It’s used by more than 10,000 businesses worldwide, capturing data from millions of respondents. 

Like other form builders on this list, Paperform offers a no-code form builder, native integrations, and basic reporting capabilities. But that’s about it. There’s little in the way of form management features. 

Form management software platform?

No. Form builders by definition don’t offer the broad enterprise-grade tools needed to manage complex form estates. 

Standout capabilities:

• Intuitive form editor for custom-branded designs
• Conditional logic
• Automated workflows
• Built-in Unsplash and Giffy libraries for visual effects
• Hundreds of free templates
• Google Calendar sync for scheduling meetings through forms

8. Formstack

Formstack enables businesses of all sizes to capture data via intuitive web forms. In addition to its form builder tool, Formstack also offers separate tools for preparing and e-signing documents. 

While Formstack is a great tool for streamlining form building and data collection workflows, it doesn’t have the capabilities of a robust form management platform. 

Form management software platform?

No. Formstack’s scope is limited to form creation, data collection, and document creation. It doesn’t offer the tools to help businesses manage a large array of web forms. 

Standout capabilities:

• Automated no-code form builder that minimises data errors
• Automated workflows triggered by form submissions
• Conditional logic for reactive form design
• Form data is routed to different business systems for reporting, e-signing, and document creation
• Compliance with GDPR, HIPAA, PCI, etc.

To Sum Up

As you can see, no two form management platforms are the same. Most of the examples on this list are simple form builders. Tools like Jotform, Wufoo, Typeform, Paparform, and Formstack enable businesses to quickly create and publish web forms and automate form workflows. Beyond that, their capabilities are limited. 

Other platforms offer slightly broader functionality. Cognito offers a bit more in the way of data management and workflow automation, while Form IO is a specialist platform for creating advanced form-based web applications. 

Formulayt offers something completely different, however. With a broad range of tools designed to help enterprises manage thousands of forms from one central platform, it’s the only complete form management platform on this list. 

Formulayt — The Standout Choice for Form Management

As the market-leading form management platform, Formulayt has everything you need to manage web forms effectively and at scale. 

Our platform stands out from the crowd with a suite of enterprise-grade tools — from smart templates with predefined standards to multilingual support, dynamic localisation, and built-in compliance. It’s the only software that enables you to seamlessly update thousands of forms in real-time with a single change.

Formulayt removes the technical complexity from form management. It reduces the burden on IT and web ops teams, enabling you to manage and update complex form arrays without draining your technical resources. The result is faster deployment, smarter workflows, and more effective data capture.

To see how Formulayt can transform the way you manage web forms, book a demo today.